Board Meeting of Good Egg Food Co-op
Date November 13, 2013
Meeting at Waumandee State Bank, Durand, WI
Meeting called to order by President Andy Hayden at 6:36 p.m.
Board: Andy Hayden, Barrett Johanneson
Absent: Knelly Dettinger, Jake Dettinger
Other: Sheila Castleberg, Bill Hoeser, Joe Castleberg
Secretary’s Report: Minutes from October 9, 2013–approved.
Treasurer’s Report: Due to Jake’s absence at this meeting, balances for accounts are pending. Approval was given to partial report as follows:
Balance at Waumandee State Bank–$3269.08
Deposits to Westconsin Credit Union (money market account)–$480.00, balance pending.
Balance at Westconsin Credit Union (savings account)–balance pending
Note: All motions made, seconded and passed at this meeting occurred via telephone conference with Knelly.
#1-A motion was made for pre-approval of $80.00 payment to UW-River Falls Survey Research Center, when the issue is resolved. Motion seconded and passed.
#2-A motion was made for pre-approval of $46.00 for 100 stamps, purchased when needed. Motion seconded and passed.
#3-A motion was made asking for $130.00 for the post office box. Motion seconded and passed.
#4-A motion was made asking for $35.00 to purchase a Tracfone with time and minutes. This cellphone would be used for GEFC business and communications. Motion seconded and passed.
#1-The link between Paypal and GEFC’s Westconsin Credit Union account has not yet taken place.
#2-Jolee Glampe is now the holder of the mailbox key and checkbook. She has been informed that data collection, sales reports and stats reports will not be required at this time, pending opening of the store.
#1-Motion made, seconded and passed to approve new members as follows: Matt Buvala, Tim Carlisle, Doug and Stephanie Peterson, Chris Kees-Winkler
#2-Motion made, seconded and passed to approve new interim board member, Bill Hoeser.
#3-Discussion followed on ways to reach more potential member/owners.
Phase One (Buyers Club)
#1-David Slowinski, owner of the vacant blue building, has been contacted and the building is available. He is willing to negotiate with GEFC and come to Durand for a meeting.
#2-A discussion followed about various squarefootage and layout designs, and potential changes that might be needed to the structure, inside and out. Possible signage and facade enhancement could be discussed with the City of Durand.
#1-Welcome letters to member-owners are still pending. A revised version of the Welcome letter was read and approved, with minor changes suggested.
#2-Various ideas for flat inserts to the Welcome letter were presented–stickers, magnets, etc–with more research needed on costs.
#3-A recap of the Durand Business Expo was given and the need for promotional items was emphasized as a way to extend the reach of GEFC.
#4-Tara Kadow, board president for the River Market Community Co-op in Stillwater will speak at the December GEFC board meeting. A Save the Date/Invitation regarding her talk will be included in the Welcome letters going out in November.
#5-Along with the Annual Meeting letter will be a reminder about proxy voting and a form for members to sign regarding the same.
Promotions, Marketing and Advertising
#1-During this portion of the meeting, many ideas for promotional items were presented. Barrett brought the results of his research on magnets and pens. It was decided that each person would do more research on an area of interest:
Barrett–textiles (tote bags, aprons, tee shirts, etc.)
Sheila–print and radio advertising and promotion
Andy–printing needs, stickers and decals
Joe–Menomonie Market catalog (with their permission)
#2-Doing a telephone outreach to the very first meeting attendees was brought up as a promotional idea.
Motion made to adjourn, seconded and passed. Meeting adjourned by President Andy Hayden at 8:14 p.m.
Next Meeting–December 11, 2013–6:30pm @ Waumandee State Bank
Minutes respectfully admitted,