Board Meeting of Good Egg Food Co-op
Date October 9, 2013
Meeting at Waumandee State Bank, Durand, WI
Meeting called to order by President Andy Hayden at 6:33 p.m.
Board: Andy Hayden, Jake Dettinger, Barrett Johanneson
Absent: Knelly Dettinger
Other: Sheila Castleberg, Bill Hoeser, Joe Castleberg
Secretary’s Report: Minutes from Aug. 14, 2013–motion to accept, seconded and passed. Motion approved.
Treasurer’s Report: Balance of $4376.54 at Waumandee State Bank, approved.
Balance of $975.13 at Westconsin Credit Union (money market account), approved.
Balance of $5.00 at Westconsin Credit Union (savings account), approved.
Balance of $28.83–Paypal, online payments, approved.
#1-The final bill total from UW-River Falls Survey Research Center has not yet been resolved.
#2-Postage was purchased in the amount of $55.20 for the membership mailing. Note for future mailings of tri-fold paper: an envelope must be used for proper handling by mail carriers.
#3-The billing issue with Stumpf Printing/Durand Publishing has been resolved. $98.82 for invoice total plus late charges is owed. Motion to pay the total plus late charges, seconded and passed. Motion approved.
#1-Paypal has sent information for link between GEFC Westconsin Credit Union account and Paypal online account. This linkage should take place in the next week. The money will stay in the Paypal account for the time being.
#2-Jake has agreed to collect account balances for GEFC accounts and deliver the treasurer’s report at meetings. The login information has been provided to him for access to these accounts.
#3-Jolee Glampe has been asked to resume her role of checkbook holder. She has also been contacted about assuming other tasks regarding collecting sales reports, statistical reports and other data collection for the store, when opened.
#4-A proposal for a “pre-approved estimated purchases” plan was introduced, to set a range of funds for expenses and/or purchases for necessary items as they occur. Any board member could ask the checkbook holder to release a check for purchase, with these purchases reviewed and finalized at following meetings. Motion to accept this proposal, seconded and passed. Motion approved.
#1-Motion made, seconded and passed to approve new members as follows: Jake and Knelly Dettinger, Dave and Laurie Bauer, Jennifer Daggett-Peterson
#2-Barrett introduced two recruits for potential interim board: Bill Hoeser, Sheila Castleberg.
#3-Discussion follows on the need for volunteers for various tasks regarding the Co-op and the board.
Phase One (Buyers Club)
#1-Although Tracey Sterry, VP and Branch Manager at Waumandee State Bank, has received approval to allow changes to the MHSmith area in the bank basement and a list of proposed conditions by GEFC had been drafted for submission, it has been determined that the MHSmith space will not be feasible due to flooring issues.
#2-A discussion followed regarding the advantages/disadvantages of the vacant blue building across from the Accola Gallery. Cynthia Thomas (DNR) has contacted GEFC member Jean Accola with ideas on dealing with this building and its buried gas tank issue. Jake will have his father contact the owner of the building (David Slowinski, of Chippewa Falls) about rent. Other concerns regarding zoning, utilities, etc. were talked about along with ideas about usability of the space and lot. Jake will work out a possible floor plan.
#3-Barrett gave a report on his procurement of shelving, produce displays, commercial kitchen equipment, office equipment and credit card terminals. He has contacts for equipment upkeep and repair. Reimbursing Barrett for his expenses was proposed and approved. Barrett will put pics of the equipment on the GEFC Facebook page.
#4-Attorney David Sparer has advised that more information on volunteer staffing is needed. How they will be treated by the IRS may be an issue. He recommends that GEFC provide a “Volunteer Agreement” for the volunteer staff to sign. More details about this agreement and its wording are needed.
#1-Welcome letters to member-owners are still pending. Sheila will work on this with Barrett.
#2-The co-op to co-op letter, especially the version for co-ops other than food co-ops, is still being written. (The food co-op version is a form letter.) Hopefully, this letter will bring in membership from other co-ops and generate a media piece or photo opportunity.
#3-The first member newsletter was discussed along with ideas for the title and contents. Emailing the newsletter was decided.
Promotions, Marketing and Advertising
#1-Promotional and advertising items need to be researched and priced. Many suggestions for these items were brought up including: tote-style grocery bags in multiple sizes, refrigerator magnets, pens, T-shirts, aprons, hats, bumper-stickers, decals and egg cozies. Places suggested for advertising were: WRDN, NPR, 2nd Opinion, with emphasis on free advertising, if possible and where the best ad output could be attained.
#2-Branching out during pre-meetings was brought up, with the Village Inn as a possibility.
#1 Possible participation in the Durand Business Expo on October 17,2013 was discussed.
Next Meeting–November 13, 2013–6:30pm @ Waumandee State Bank
Motion made to adjourn, seconded and passed. Meeting adjourned by President Andy Hayden at 8:38 p.m.
Minutes respectfully admitted,